Enforcement Assistant

Reporting to the Manager, Enforcement Operations, the Enforcement Assistant provides administrative support to investigators and litigators for active cases. In this position, you’ll play a pivotal role in keeping the teams organized with evidence handling and document management.

Core Responsibilities:

• Provide administrative support to various teams within Enforcement for reported complaints and any subsequent investigations
• Coordinate and prepare written correspondence related to case information and manage evidence
• Organize, format, and assist with document management of all evidence as directed by investigators, often using SharePoint and e-discovery software
• Provide support in the complaint intake process by setting up cases in a database and managing the workflow accordingly
• Coordinating with regulators and member firms on cases as required

Key Skills and Competencies:

• Exceptional document management and organizational skills
• Ability to work proactively, efficiently and independently, to prioritize and complete tasks in a timely manner
• A keen eye for detail
• Strong interpersonal skills with the ability to work collaboratively with coworkers
• Strong written and verbal communication skills.
• Ability to deal with confidential information in a sensitive manner
• Proficiency with a variety of computer software applications, including SharePoint, MS Word, Excel
• Familiarity with the securities industry and/or legal environments

Education/Experience:

• Post-Secondary education (University Degree or College Diploma)
• Canadian Securities Course (CSC) other related courses are considered assets
• Financial industry experience, at a dealer member, another self-regulatory organization or securities commission are considered assets.
• Experience with e-discovery software such as Everlaw is an asset
• Experience with CRM software is an asset

What we offer:

• Competitive base salary in alignment with market
• Performance based bonus
• Hybrid work environment
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Paid flex days and sick days
• Vacation days
• Maternity Leave Of Absence /Paternity Leave Of Absence top up
• Paid continuous learning and continuing development including designations.

Why the Canadian Investment Regulatory Organization (CIRO):

Our purpose and our impact: 

With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As a regulator, we understand that we are all investors. Therefore, a career with us is a career with purpose, protecting our future. 

Culture and Working Environment:

Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best. 

Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry. 

Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future. 

Our Commitment: 

CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources. 

CIRO is a pan-Canadian organization that oversees all investment dealers and trading activity in marketplaces across Canada. This position requires the ability to communicate with employees in CIRO regional offices and other CIRO stakeholders across Canada. Accordingly, proficiency in both official languages of Canada (French and English) is needed. Due to the frequent interactions with internal and external English-speaking members, clients, representatives, firms, Canadian provincial and territorial securities regulators, and employees situated outside of Quebec, the position requires a fully bilingual candidate. 

While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted. 

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